PRIVACY POLICY – Beetles UK

PRIVACY POLICY

Last Update: 25th May, 2024
The Beetles Brands respects your privacy and values the relationship we have with you.
This Privacy Policy describes how our Brands collect, use, disclose and safeguard your personal information. Unless otherwise indicated, this webpage and all its subdomains, subpages, or shared interfaces follow this Privacy Policy.
References in this Privacy Policy to “we”, “us”, “our”, are references to the entity or entities of Beetles Gel Polish® responsible for establishing the purposes for the processing of your personal information.
Ⅰ. SCOPE OF APPLICATION
This Privacy Policy applies to all processing activities of personal information undertaken by us through websites, applications, E-Commerce platforms, third-party social media tools, email, telephone, and other online channels, when providing products, services, or activities to you. Except for the activities for collecting and using information specifically stated in this Privacy Policy, it does not apply to the services provided to you by third parties.
If any product, service, or activity we provide involves additional rules for processing personal information (including applicable privacy policies, notifications, on-site explanations, telephone communications, SMS, UI texts, pop-ups, etc.), the content not covered in those separate rules shall be subject to this Privacy Policy. The aforementioned separate or additional rules constitute a part of this Privacy Policy and hold equal legal effect.
Ⅱ. INFORMATION WE PROCESS
We may collect or process the following types of information about you. The specific information we collect about you will vary depending on how you interact with us. Please understand that the features, services, or activities we provide to you are continuously evolving and updating. Accordingly, in compliance with legal requirements, we will promptly update the policies in an appropriate way and seek your consent.
Personal identifiers and contact information, such as your name, address, email address, telephone number, and username or social media handle.
Device identifiers, such as information about your device like your MAC address, IP address, or other online identifiers.
Demographic information, such as your age or date of birth, sex, and gender.
Commercial and transactional information, such as the products or services you have purchased and the location of purchase, products returned or considered and your product preferences.
Payment information, such as your method of payment and payment card information (including payment card number, delivery address and billing address).
Identity verification information, such as Beetles member ID/name, and authentication information (like passwords) which may be required when participating in events.
Online or network activity information, such as information regarding your interaction with our websites, mobile applications, digital properties and advertisements, information about your browsing and search history on our websites or mobile applications and log file information like your browser type and webpages you visit.
Professional or employment-related information, such as professional licenses or certifications in connection with our professional programs.
Health and medical information, such as nailcare concerns or condition, diagnoses, medical reports and history.
User Content, such as your communications with us through customer service and any other content you provide (including photographs and images, videos, reviews, articles, survey responses and comments).
Regarding the specific collection, purposes, and items of information, please refer to this table.
This table lists the types of personal information collected by the Beetles brands in different channels and scenarios. We may use your personal information for the above purposes, as well as other purposes shown to you at the time of collection or permitted by relevant laws and regulations.

Please be informed that some of the personal information we collect may contain or be deemed sensitive personal information. In some cases where it may be considered sensitive personal information, we have marked it with “*” in the table above. We will ensure that the processing of your sensitive personal information is necessary to achieve the specific purposes stated in this Privacy Policy. We will implement strict security measures for handling your sensitive personal information and will do so in a manner that minimally impacts your personal rights and interests.
Ⅲ. HOW WE COLLECT INFORMATION
We may collect personal information about you from various sources. For example:
Directly from you, such as when you make a purchase on one of our websites or online-stores, contact us with questions or complaints, create an account on one of our websites, register for our brand member or marketing lists, respond to a survey, participate in a contest or other promotion, make an appointment or sign-up to attend an event.
When you interact with our websites or emails. When you visit our websites, or when you open or click on emails we send you, we (and third parties we work with) may automatically collect information from your browser or device, such as device identifiers and other network activity information using technologies such as cookies, pixel tags, and similar technologies. Cookies are small text files that websites place on your Internet-connected device to uniquely identify your browser or to store information or settings in your browser. To learn more about how we use these and your choices in relation to these tracking technologies about cookies and websites’ settings, please refer to our Cookie Policy.
Information that We May Obtain From Third Party Sources:
We may receive information about you from third party sources occasionally, but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclosure your personal information to us. The ways in which we collect information from third parties include:
From our business partners and service providers, such as analytics providers, advertising companies and networks, retailers or distributors, loss prevention services and other third parties that we choose to collaborate or work with.
From social media platforms and networks, such as Facebook, Instagram, Twitter, TikTok, Google and so on. For example, we may obtain your information from a social media platform or network if you interact with us on social media or choose to log-in to our websites using your social media credentials.
From other Beetles brands or online-stores that you have interacted with.
We may combine the information we obtain from the above sources. For example, we may combine information we collect in our stores with information we collect online.
Ⅳ. HOW WE USE INFORMATION
We may use the information we have about you:
To provide products and services to you, such as fulfilling orders and processing payments; creating, servicing and/or maintaining your account or membership; identifying concerns and assisting with product recommendations; and facilitating product reviews. To communicate with you, including to respond to your inquiries or complaints, and to help you place an order.
To administer your participation in special events, contests, sweepstakes, surveys or promotions.
To provide a personalized service, such as personalized recommendations for our products or at your request and where available, to offer personalized and customized products; and to better process and respond to your questions and/or inquiries.
For marketing and advertising, such as to send you postal mail, text messages, email, push notifications or other messages if you choose to receive marketing communications from us, show you advertisements for products and/or services tailored to your interests or profile on social media and other websites.
To operate and understand your use of our websites, such as to remember your information so you do not have to re-enter it, understand your preferred method of purchasing with us; determine what browser and devices you use to visit our websites or applications; and to evaluate and improve our services, advertisements, websites.
To improve our products and business, including to conduct analytics, provide quality assurance and process adverse event or product-related claims, conduct product research and development, and perform accounting, auditing and other internal business functions.
For legal and security purposes, such as to detect, prevent, and prosecute harmful, fraudulent, or illegal activity or activity that violates our policies, terms and conditions; loss prevention; identify and repair bugs on our websites or applications; and to comply with applicable legal requirements, relevant industry standards and our policies.
We also may use your information in other ways for which we provide specific notice at the time of collection.
Ⅴ. LEGAL BASIS FOR PROCESSING PERSONAL INFORMATION
We are required to satisfy one or more grounds or legal basis set out by applicable data privacy laws in your jurisdiction before we can collect and use your personal information.
Generally, our legal basis described above will depend on the personal information concerned and the specific context in which we collect it. However, we will normally rely on the following reasons to collect and use your personal information:
To perform a contract to which you are party (e.g., to process your payment and fulfil your order);
To compliance with legal obligations: we need to comply with legal obligations under applicable laws.
To pursue our legitimate interests: Where such processing is not overridden by your rights, we are permitted to use your personal information to pursue our legitimate interests, including the legitimate interests in performing marketing activities, research activities, data analytics, internal administration functions, or for fraud prevention purposes, enforcement of adherence to our policies, terms and conditions, and conducting our business in compliance with relevant industry standards and our policies.
Consent: we can rely on your consent to collect and use your personal information. And this will be made clear to you at the time we request your information.
Ⅵ. HOW WE SHARE INFORMATION
We may share your personal information with:
Our Beetles Group, Subsidiaries and Affiliates: We may make your personal information available to other entities within the Beetles Group or transfer to our subsidiaries and affiliates on a need-to-know basis for the purposes identified in this Privacy Policy.
Service Providers: We do not authorise service providers to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements. Examples of these service providers include entities that process credit card payments, fulfil orders, track and investigate contraventions of our policies, terms and conditions, and that provide websites and applications functionality, hosting, analytics, advertising and marketing services. All such processing is based on our prior instructions set out in a binding contract that is compliant with the requirements of applicable laws. These providers are committed to confidentiality and are not permitted to use your personal data for any other purposes. We also require them to use appropriate security measures to protect your personal data.
Advertising Providers: We work with third party advertising companies (such as advertising networks) to serve advertisements on our behalf. We may use, disclose or otherwise process your personal information to advertise our products and services in different ways, including targeted advertising. You can opt-out of cookie-based advertising by editing your cookie preferences as described in our Cookies Settings. Please note that even if you opt-out, you may still see ads from us, but the ads will not be targeted based on the websites you visit over time and the advertisements you click on. You also can request that we refrain from using your personal information in this way by contacting us through Section Ⅷ.
Other third parties: We may be required by the binding requirements of an applicable law, or for the purposes of responding to legal proceedings or other lawful requests to disclose your personal data to authorities or third parties, for example, (i) if we are required to do so by law or legal process, (ii) to law enforcement authorities or other government officials, (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity, (iv) when disclosure of your personal information is otherwise required or permitted by law, or (v) with your consent. We may also disclose or otherwise process your personal data, in accordance with applicable law, to defend our legitimate interests (for example, in civil or criminal legal proceedings). For example, we may disclose such personal data as necessary to identify, contact or bring legal action against a person or entity who may be violating our terms and conditions of sale and use, or who may be causing injury to, or interfering with, other users of our platforms.
Ⅶ. HOW WE PROTECT YOUR INFORMATION
We maintain administrative, technical, and physical safeguards designed to protect the personal information you provide against accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure, or use. All your personal data is strictly confidential and will only be accessible, on a need-to-know basis, to duly authorized personnel of Beetles and other entities of the Beetles Group and third providers acting on our behalf with appropriate technical and organizational security safeguards. We limit those who access your personal data to those who have a genuine business need to access it. Those who do access your data will be subject to a duty of confidentiality towards Beetles.
We also require those parties to whom we share your personal data to comply with the same. However, unfortunately, the transmission of information via the internet is not completely secure. So, we cannot ensure the security of your personal data transmitted by you to us via the internet. Any such transmission is at your own risk and you acknowledge and agree that we shall not be responsible for any unauthorized use, distribution, damage or destruction of your information, except to the extent we are required to accept such responsibility under the law.
Ⅷ. YOUR DATA PROTECTION RIGHTS
In accordance with the applicable data protection laws, you can request access, rectification, erasure and portability of your personal data or restrict and object to the processing of your personal data at any time. YOUR RIGHT OF
Access: the right to request access to the information we maintain about you and be provided with a copy of your personal data.
Rectification: the right to require us to update and correct any inaccuracies or mistakes in your data or to complete your information.
To Be Forgotten: the right to require us to delete or transmitted your personal data in certain situations.
Restriction of Processing: the right to require us to restrict processing of your personal data.
Data Portability: the right to receive the personal information you provided to us with a format and/or transmit that data to a third party in certain situations.
Processing: the right to object to your personal data being processed for direct marketing at any time or to our continued processing of your personal information in certain situations.
You can also request to withdraw your consent you previously provided to us. If you no longer wish to receive our marketing/promotional information, we remind you that you can withdraw your consent to direct marketing at any time directly from the unsubscribe link included in each promotional message/mail we send to you. If you do so, we will promptly update our databases, and will take all reasonable steps to meet your request at the earliest possible opportunity, but it won’t affect the processing of your personal data based on other legal bases, such as fulfilling your orders and storing your order data as required by applicable law.
To exercise any of those rights, please contact us using the contact information below (see “HOW TO CONTACT US” Section). We may take reasonable steps to verify your identity when you make a request. We’d like the chance to resolve directly any complaints you have concerning the way we have responded to your request.
If you exercise any of your data protection rights detailed in this section, we will NOT discriminate against you and we will NOT deny you goods or services, NOT charge you a different price, or provide you with a lesser quality of goods or services.
Ⅸ. RETENTION OF YOUR INFORMATION
Your personal data are processed for the period necessary for the purposes for which they have been collected, to comply with legal and regulatory obligations and for the duration of any period necessary to establish, exercise or defend any legal rights.
In order to determine the most appropriate retention periods for your personal data, we have specifically considered the amount, nature and sensitivity of your personal data, the reasons for which we collected your personal data, the service you deserve and expect from us together with the applicable legal requirements. For example:
The purposes for which the personal information was collected, including to provide our products and services.
Your marketing preferences and how you engage with our Brands.
Any legal or regulatory requirements that apply to the personal information, and whether the personal information may be relevant to us in protecting our own rights (e.g. applicable limitation periods).
Ⅹ. OTHER ITEMS
  1. Minimum Age: Our digital products and services are designed for a general audience and are not intended for or directed to children. We remind you that we do not collect personal data directly or indirectly from persons under the minimum age as defined by local law. We therefore ask you not to provide us with personal data of persons (minority) who do not meet this requirement.
  1. International Transfers: In offering and providing our products and services, your personal information may be transferred, stored or processed in countries other than the United Kingdom and Republic of Ireland in which the information was originally collected (such as the United States). When we transfer your personal information to other countries, we will protect that information in the manner described in this Privacy Policy. We will also comply with applicable legal requirements providing adequate protection for the transfer of personal information.
Ⅺ. UPDATES TO OUR PRIVACY POLICY
This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our personal information practices. When we post changes to this Privacy Policy we will modify the “Last Update” at the top of this Privacy Policy to indicate when latest Privacy Policy have come into effect.
Ⅻ. HOW TO CONTACT US
If you have any questions or concerns about this Privacy Policy or if you would like to exercise your rights, you can contact us by email: legalteam@beetlesgel.com. For support and product-related matters or other service inquiries, please continue to contact us through the Customer Service page.
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